One solution we are considering is a lottery for the 6 deluxe cabins (2 of the 8 cabins would be going to Yvonne and Viviane to store supplies, prepare food, provide access to a restroom, etc.) and also the camping cabins. Families who want to rent a cabin could enter their name (one entry per family) and then we would draw and let luck decide. Using this method would be fair and give everyone an equal chance at the deluxe/camping cabins as well as ensure that it would not be the same families each year enjoying the luxury of the cabins.
Another option is to return the process to individual bookings on a first come, first served basis. In that case, you would just have to be fast and make your reservations with payment well ahead of the reunion. The park does not allow bookings more than a year in advance.
We realize that the demand for (deluxe) cabins among our families is greater than what the Winton Woods location offers. However, we have looked far and wide and not found another park with similar amenities and perks for our group. There are camps near Cincinnati that can be rented by groups, but the cost, especially to larger families, would be much higher as they charge a price per person per night. Other parks offer more cabins, spread out over their property, but do not have a central area that could serve as our main, semi-private hub for all group activities.
Please email us or leave a comment here if you have an idea for how to address the distribution of cabins in the future or wish to offer an alternate reunion location. Thank you.
It's hard to say what would be the right thing to do. For our family, it doesn't matter as we will be using the rv to camp in/ tent. Need to reserve this week! As for the others, I think names in a bowl & one of the kids pick the families at the end of the reunion for the following year. I know that sounds simple but SO many families want to use the deluxe cabins. We will have full hook up and not far from the cabins at all. If anyone wants to hang out to cool off/ watch tv, etc., we won't mind. We might have the bus by then. (don't even ask. LOL). We found the regular cabins this past year small & not all that cool for as hot as it was. I think as long as it's fun, not many will mind. The cabins fill up fast as well. Some may think a tent may be hot. They make portable air conditioners and we will have one for our teens in their tent. Just a thought as it is SO great to be close to all the families and not be off site. I have a feeling next year many will want to attend. Have you asked on the Bulgarian boards how many plan on attending? You all do an awesome job planning. I think whatever is decided, everyone will be fine with. Good luck. Can't wait to see everyone again. My kids still talk about it.
ReplyDeleteIt would probably be fair if we draw names out of a hat I think so the same 'quick to respond' people don't get the cabins all the time. Maybe do it the last day? Thanks so much.
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